Event Request Form

 

This form is used to secure approval for all Trinity Chapel-sponsored or hosted events. Event Requests are reviewed by the elders and office staff to ensure alignment with Trinity’s Purpose and Vision Statements and coordination with the Master Calendar. You will be notified in a timely fashion as to whether or not your event is approved. Items with a red asterisk ( * ) are required.

 


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EVENT INFORMATION:

*Event Title:
 
*Trinity Chapel's Purpose Statement is to be a "Gospel-driven community of fully devoted followers of Jesus on mission together." How will this event fulfill the purpose statement above?
Please be specific as to how it supports Community, Discipleship, or Mission.
 
*Will this be a recurring event?
If so, please explain the recurrence
 
*How many people do you anticipate being involved with this event?
 

MINISTRY TEAM AND CONTACT:

*Ministry Team
Frontline, Children's Ministry, Men's Ministry, etc.
*Contact Name
*Best Phone Number
*Email Address
*Day and Date of Event
*Start and End Times
 

ROOM, SETUP, AND CLEANUP:

*What room(s) and/or outside area(s) will you need?
Sanctuary, Kitchen, Fellowship Hall, Hospitality Room, Classrooms, etc.
 
*Do you agree to clean the room(s) and outside area(s) after your event.
This includes vacuuming, taking out the trash, and returning furniture to its proper location, and properly locking up and securing the building when you leave? Failure to do so may result in the forfeiture of using the building in the future.
 
Will you need additional time to set up for the event and clean up afterward? If so, please explain.
 
What chairs, tables, or other equipment will you need for this event?
 

TRANSPORTATION:

Will you be travelling together from the church to another location?
If so, please submit the names of the drivers.
If you group will be travelling to another location, copies of Participation, Medical Release, and Consent Forms must be submitted for each participant to the Church Office prior to departure. (These forms are available upon request from the Church Office)
 

FUNDING:

*How will this event be funded?
Personal? Church Budget? Registration Fee? etc.
 
Will this event be a fund raiser?
If so, have you received approval from the Elders and is there anything that we need to know in order to help the fundraiser?
All fund raisers must be pre-approved by the Church Elders
 

PROMOTION:

*Will this event be promoted church-wide?
If so, indicate when you wish to begin advertising, what tools you need and the text for the promotional materials.
Sign Up Sheet
Registration Form
8 1/2" X 11" Posters
11" X 17" Posters
Handouts
Email Distribution

Bulletin Inserts
Bulletin Announcements
Announcement Slides
Verbal Announcements during worship services
Advertise on Trinity Facebook Page
Advertise on Trinity website

 

SOUND BOARD AND TECHNICAL EQUIPMENT:

Please note what your audio or projection equipment needs will be.
If your event requires the use of audio or projection equipment, you are responsible to contact and secure an approved sound technician through the Audio Visual Ministry Team Leader, Derrick Overholt, at least 3 weeks in advance of the event. Modifications of the sound board, laptop, and platform can only be made through the direction of the Audio Visual Ministry Team Leader.
 

NOTES:

Please let us know of any other helpful information.
 

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